Project Management Software: 4 Signs That You Need One4 min read


Let’s start with a question: is a project still successful despite inefficient processes, late deliveries, and poor management transparency?   

While managing a project can be overwhelming, achieving goals loses relevance if the processes are inefficient. Why? Because these inefficiencies can result in monetary losses for the organization.   

Luckily for you and many organizations in the same situation, tools such as project management software exists to improve your management in all areas of your organization.

Here’s more about how project management software can help your organization and what signs will tell you that you need to implement one.   

What Can Project Management Software do for Your Organization?   


Implementing project management software will help you improve areas such as:  

  • The flow of information between project stakeholders.  
  • Communication and collaboration between the teams involved  
  • Resources and asset management  (employees, time, money)  
  • Decision making  

These are some of the aspects that every successful project must have. Now, would you be able to identify when to implement this type of software in your organization?   

Here are four signs that your company needs project management software.     

4 Signs that your Company Needs Project Management Software  

  1. Decentralized Information, Processes, and Tools 

One sign that indicates the need for better management is that you use too many tools without integration between them to manage projects.   

For example, if the tools used in project management cannot integrate with each other, you will have complete chaos as a result of trying to manage everything.   

Moreover, the employees involved will have more repetitive and manual tasks that will prevent them from bringing value to their roles.   

Thus, how does centralized management of information, processes, and tools help you?   

  • Fast and efficient information management  
  • Easy monitoring of each stage of a project  
  • Stakeholders engaged in each project phase  
  • More effective accountability  

Furthermore, all of this adds transparency and enhances the accountability of those responsible for the different tasks within the project.   

  1. Ineffective Communication Among Stakeholders


Another indicator of the need for project management software in your organization is ineffective communication between project stakeholders.    

For instance, multiple communication channels (email platforms, instant messaging applications, file-sharing platforms, etc.) are needed to manage a project.   

However, using so many communication channels can create information silos that leave behind valuable information.   

Besides this, poor communication brings unclarity about the correct means of communication between team members.  

Finally, effective communication depends on ensuring that your teams are on the same page on project goals. For this to happen, the instructions have to be clear, besides reaching the right people timely.  

  1. Poor Asset and Resources Management  


In addition to decentralized management and lack of effective communication, poor asset and resources management is another sign that you need project management software.   

So, how do you know if your organization is mismanaging resources?    

  • Budgets are not respected  
  • Roles and tasks are not assigned   
  • Deadlines are not respected  

Managing resources within a project depends not only on centralized management but also on good monitoring capabilities.   

In this case, you need to have a complete overview of the project in a single view; besides this, you need to be able to  monitor project status, processes, tasks, resources, etc.   

  1. Subjective decision-making

Another characteristic of inefficient management is poor decision-making.   

In this regard, not basing decisions on data but on educated guesses indicates that something is wrong. Why? Because any decision made will not be objective; therefore, their results will not be entirely accurate.   

By basing your project decisions on data and metrics calculated by the software, you will be making unbiased and objective decisions from events identified, measured, and recorded for further analysis.   

Consequently, not only the processes will become more transparent, but there will be more accountability within the project.   

How to make any project successful?  

No matter what industry your organization is in, good projects must always rely on efficient processes and management.  

So, what characterizes good project management?

  • Centralized management of information, processes, and tools used.   
  • Smooth communication between all teams and stakeholders  
  • Budgets that are respected (without compromising quality)  
  • Decision-making is based on data collected during the project.  

Now, whether or not your project enjoys all these attributes will not depend on the expertise of the people involved; it will depend on whether or not you implement project management software.   

However, of the many options of this type of software on the market, is the ideal one for your organization.  

Why? Because it adapts to your organization regardless of its size or industry, offering you:

  • Workflow automation
  • Customer database management  
  • Portfolio management  
  • Workload and resource management  
  • Dashboard creation and customization  
  • Extensive integration capabilities   

So, do you want to learn more about what can do to improve project and department management within your organization?  

At GB Advisors we offer you the training, support, and advice you need to choose and deploy in your organization the project management tool that best suits your needs. Contact us! 

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